January 2017 Archives
Minutes of the March 23, 2016, Annual Meeting of the
Wonderland Lake Point HOA.
Association members gathered at 7:05 at the house of Jerry
Gordon and Sally Yerger, 915 Rainlilly Ln., Boulder, CO 80304. Association President John Staarmann presided.
Present were: Doug & Shana Parker; Sally Yerger &
Jerry Gordon; Robert Gass; Wendy Zerin; Bob & Betsy Molnar; John &
Terry Staarmann; Roy McCutchen; James Simmons; Shoni Kahn. Sola DiDimenico was
represented by proxy. There being 10 of 14 households represented, a quorum,
the meeting was called to order.
John started with some housekeeping by discussing the
problem with differing email addresses. Roy passed around the current email
list and gathered information to compile a current comprehensive list of members,
addresses and emails. Later in the meeting the discussion of emergency numbers
came up and Roy indicated he would add a column to the neighborhood spread
sheet for that purpose.
The agenda was presented and approved.
The minutes of last year's Annual Meeting and the notes
& vote from the special meeting held in August regarding road repairs were
presented. There was a motion to approve, which was seconded and the minutes
were approved without amendment.
Sally presented the financial report from last year.
(Attached) There was brief discussion and the report was accepted unanimously.
After discussion about the cost of annual care of the planters and weeding,
John moved that we approve spending up to $850 this year on maintenance. Robert
seconded the motion. The motion passed with the consideration that Sally will
oversee to get the best deal possible within the cap approved. There was a
motion by John to continue the dues at $350, seconded by Betsy and it passed
unanimously.
The slate of officers for 2016 was presented and accepted by
unanimous acclimation. President, John Staarmann; VP, Jerry Gordon; Treasurer,
Sally Yerger; Secretary, Roy McCutchen.
There was a brief discussion about rentals. General sense
was that we do not currently have a problem in the hood as long as people
communicate with renters issues of noise, security and especially parking.
Old Business:
John discussed the results of the street repairs. There was
also discussion about what the city would cover due to the water pipe repair
work done in front of 915 Rainlilly and a bit of discouragement in that the
section replaced by the city is already cracked. Jerry will follow-up with the
city on this issue. Overall, the street repairs performed by Norris are deemed
excellent so far.
Jerry discussed changes and amendments to our HOA Bylaws and
Covenants. As we make and approve these changes it would be easier at this
point to add them as added documents rather than trying to interweave them into
the existing documents. Robert moved that we proceed this way, Betsy seconded
and the motion was passed.
Doug discussed the issue of water pooling behind 955
Rainlilly. He contacted the city and the developers on Broadway. Appears that
the system is operating as planned and does not require any action at this
time.
New Business:
There was discussion about security in the neighborhood.
There have been a few incidents this past year.
Gardening and weeding was dealt with under treasurer's
report
Jerry discussed new legislation at the State level regarding
HOAs, but there did not seem to be anything we needed to address.
It was noted that with Carol Mark's departure we needed
another person on the Architectural Review Committee. Wendy volunteered and was
accepted by universal acclimation. The ARC is Betsy Molnar, Doug Parker and
Wendy Zerin until such time as a new committee is formed.
There being no additional new business the meeting was
adjourned at 8:09 PM
Respectfully submitted,
Roy McCutchen, Secretary Wonderland Lake Point HOA
Date
of Annual Meeting: Paragraph 2.4 was
amended to say:
An
annual meeting of members shall be held
on a date selected by association officers in March, April or May of each year. The purpose of the annual meeting shall be to
elect officers and transact such other business as may properly come before the
meeting association. The
place of the annual meeting shall be in the City of Boulder, Colorado.
Notice of Meetings: Paragraph 2.6 was amended to say:
Notice of members' meetings shall be in
writing and shall specify the date, place and time of each meeting, and shall
be hand delivered or mailed or provided
by electronic communication to all members by an officer or member of
the Board of Directors of the Corporation, or by members calling the meeting,
not less than ten Days nor more than fifty days before the date of the meeting.
Selection of officers: Paragraph 4.1 was amended so that its first
sentence reads:
The officers of the
Corporation shall be a president, a secretary and a treasurer unless those present at an annual
meeting choose, in addition, to elect a vice president."
Minutes of the 2015 Annual Meeting of
the Wonderland Lake Point HOA
The meeting
was held on April 29, 2015 at the home of Roy and Laura McCutchen, 905
Rainlilly Ln Boulder, CO. A quorum was established with the following members
in attendance. Roy McCutchen, Jerry Gordon and Sally Yerger, Judith Ansara,
Doug and Shana Parker, Gary and Shoni Kahn, Betsy Molnar, Lisa Simmons, Carol
Marks. Roy held a proxy from Terry and John Staarman. Shoni Kahn held a proxy
from Wendy Zerin.
In the
absence of John Staarman, Jerry Gordon agreed to preside and called the meeting
to order at 7:10 PM. The agenda was reviewed and accepted.
Minutes of
the 2014 meeting had been sent out ahead of the meeting and there being no
corrections were approved unanimously.
The
Treasurer's report was presented (attached). Expenses were reviewed. There was
a short discussion regarding landscape maintenance and also the rational (road
repair and replacement costs) for maintaining and continuing to increase the
reserves. Shana moved to accept the report. Betsy seconded the motion and the
financial report was accepted unanimously.
Before
electing officers for the following year there was a discussion about adding
the position of Vice President. The consensus of the group was that we should
have a VP just for occasions such as this where the President is not available.
The
following people were nominated for the following offices
President - John Staarman
Vice President - Jerry Gordon
Secretary - Roy McCutchen
Treasurer - Sally Yerger
There being no additional nominations the slate was put to a
vote and passed unanimously.
Judith moved to keep the same people on the Architectural
Review Committee. Shana seconded the motion and the motion passed to keep the
committee the same: Doug Parker, Betsy Molnar and Cheri Stevenson.
Old Business
Street Repairs: Sally, John and Gary have all done research on
what is needed and some estimates have been obtained. Gary talked with a
representative from Keene Concrete who came over and looked at the street. His
opinion was that the street was in fairly good condition and that we should
focus on sealing cracks as they appeared using a special epoxy based material
that Gary will look into further. Sally's research indicated that we should
look into replacing the panel around the manhole as that concrete was probably
poured too thin as was the case on Quince. There was a question as to whether
it was better to replace the panel or keep sealing. Unfortunately, John was not
available to present his findings. The consensus was to wait for John to return
as he has done a lot of research and to continue assembling information and
present information to the membership via email to determine a plan of action.
Drainage: A concern
was voiced about the additional construction going on in what was thought to be
wet lands to the east and north of our subdivision. Doug agreed to check with
the City to determine who is responsible for assuring that drainage is
effective. There is a concern that we may be responsible for the drainage from
Raililly Ln, but how do we assure that if developers outside of our boundaries
create problems.
Judith related that they have been having issues with water
in their basement and Betsy commented that they have been having issues also
resulting in their sump pump running almost continuously. It was suggested that
neighbors communicate water issues to keep tabs on what is happening. [It's
possible that there have been changes in the water table since the floods of
2013 and it's possible that additional development outside our boundaries could
also affect the water table.]
Landscape Maintenance:
Sally reported on the work done last year by Debby Wilson and Debby's
proposal for this year. She estimated 4 to 5 hours per month for four months at
$25 an hour. Judith moved that we retain Debby for the coming year, but at a
maximum of $400 for the summer. Betsy seconded the motion and it passed
unanimously.
HOA Documents Update Project: Jerry reported on the status
of our updating project. (See attached report.) It was agreed to leave the
Covenants for now as the couple of small changes were moot and we should wait
until we have a more comprehensive package of updates due to the voting and
refiling requirements. Regarding the By Laws, Shoni moved and Carol seconded to
change the three issues noted in the report with the addition of May as an
acceptable month for the annual meeting (i, Date of Annual Meeting: Paragraph 2.4)
The motion carried unanimously. Roy and Jerry will make those changes to the By
Laws and repost them on the HOA web site.
New Business
Dues for the coming year:
Sally moved that we keep the dues at their current level of $350. Betsy
seconded the motion and the motion passed.
Shoni and Gary requested that the membership consider a
motion to adjust their dues on the basis that their property does not border at
any point the street, Rainlilly Ln, and they derive no benefit from same. The
street is an asset owned by the HOA and its repair, maintenance and replacement
are the primary reasons we are building financial reserves. (The complete text
of their request is attached.) [There appeared to be a motion which was
seconded though during discussion it was rescinded by the person making the
motion on the grounds that it was really more of a discussion topic to be
followed up at some future date with a possible motion.] While many at the meeting expressed sympathy
with the situation, there seemed to be a general consensus that for one reason
or another, there was little that could be done. The Covenants are clear that
everyone has to pay the same regardless of use (section 4.3 (d)). There was a
question whether it is even legal within the CCICA to set different assessments
based on usage or proximity to common areas and while we are not currently
legally subject to that act we follow it voluntarily and any changes to our
Covenants might make us subject to the act anyway. Several people voiced a lack
of interest in incurring the legal costs to research the issue. It was also
pointed out that the motion as presented was too vague to really act on at
which point it was decide that it was really a discussion not a motion. Gary
and Shoni will continue to look into the idea and decide if there is a motion
they can place before the membership at a future date.
Judith's discussion: Judith suggested that the neighborhood
engage it more fun activities and agreed to investigate options for
neighborhood gatherings. She also proposed and offered to develop a resource
sharing inventory for the neighborhood.
There being no additional new business or discussion the
meeting was adjourned at 8:30 by unanimous acclamation.
These notes respectfully submitted,
Roy McCutchen, Secretary
Wonderland Lake Point HOA
Minutes of the Annual Meeting of the Wonderland Lake
Point HOA March 6, 2014
Meeting was called to order by HOA President, John Staarman at 7:09 PM at the house of Ann Cooper.
The agenda was presented for approval. Ann motioned to approve; Judith seconded; the agenda was approved without descent.
The minutes from the 2013 meeting were presented for approval. Jerry noted that on page 2, first paragraph the language should be changed to "Jerry presented a draft, Policy on assessments and collection of delinquent payments, to be discussed and adopted at the next meeting (2014)." Ann moved to accept as corrected. Robert seconded the motion and the minutes passed unanimously.
Sally presented the treasurer's report. It was noted that the HOA has accumulated substantial reserves. The logic behind accumulating reserves is to prepare for the eventuality of having to replace sections of or the entire street, which is owned by the HOA. It is likely that the HOA will need to borrow when the time comes, but accumulating funds know will reduce the amount of borrowing. This results in the current users bearing the cost of future repairs during the time they are using the facility.
The following people were elected to serve until the next annual meeting:
John Staarman - president
Roy McCutchen - Secretary
Sally Yerger - Treasurer
(It appears we did not elect a V.P.)
[It appears we did not designate a new slate of members to the Architectural Review Committee. Typically, when that happens the committee from the prior year continues to serve until a new committee group is formed. Hence, Doug Parker, Betsy Molnar, Cheri Stevenson would continue to serve until the 2015 meeting.]
OLD BUSINESS
Jerry submitted the draft of the Wonderland Lake Point Home Owners Association Policy on Assessments. Roy moved to accept it as drafted. Robert seconded the motion and it passed unanimously without discussion.
There was the annual discussion about how we need to review and rewrite the covenants and bylaws of the HOA. Jerry, Roy and John will pursue this project. Jerry suggested we take it in small parts rather than trying to wrap ourselves around it in its entirety. Everyone agreed that this was a superior idea.
John moved that we approve keeping the dues at $350. Roy seconded the motion. Of those members present 9 voted to keep the dues at their current level. One member voted against the motion. The motion passed.
John recommended spending $500 on street maintenance.
There was discussion about spending upwards of $20 and hour to maintain the
planters this year. There was general consensus for these expenses.
NEW BUSINESS
There doesn't seem to be much of anything new on the State legislative front that affects the HOA.
The subject of temporary rentals came up (Airbnb, VRBO, ETC) In anticipation of this subject, Jerry did a bit of research and had a report ready to pass out. That report becomes a part of these minutes. There was a great deal of discussion some of which was passionate. It would appear clear that the city's zoning laws do not provide for short term rentals of less than one month in a neighborhood such as ours. There was no consensus as how to approach this issue as an association. As an editorial introduction, Jerry advised strongly against the HOA voting to enforce the city's codes on the basis that it will be extremely divisive and that sentiment was voiced by others. It was noted that the HOA didn't need to vote to enforce the city's codes; they are the city's laws and the city is perfectly capable of enforcing its laws if it moves to do so. Several people pointed out that the problem could be mitigated if people kept a tighter rein on those that they lent their house to as the bottom line for them was maintaining the quality of the neighborhood. Others were adamant for adherence to city zoning laws. The issue is complicated (as the City is discovering) and generally there were those that said everyone should comply with current code and there were some that felt the code could be bent if it didn't lead to issues. Of course the subject would not have come up if there had not been issues already. The discussion was terminated without any action being taken.
On a final note before adjourning, there was a letter from a member requesting that we not use email for sensitive discussions.
There being no more business, Jerry moved we adjourn, Robert seconded the motion and the meeting was call at 8:20 PM
Respectfully submitted,
Roy McCutchen, Secretary
Wonderland Lake Point HOA