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Annual
meeting of the Homeowners - Wonderland Lake Point HOA
April 26,
2023
The meeting
was held at the house of Roy and Laura McCutchen, 905 Rainlilly Ln. Boulder, CO
80304
The Meeting
was called to order by acting President Jerry Gordon at 6:35 PM
In
attendance were Roy & Laura McCutchen, Shoni Kahn, Wendy Zerin, Naomi Levy
& Ryan Lewis, Susan & John Bachman, Terry Staarmann, Vera Frajzyngier,
Sally Yerger & Jerry Gordon, Judith Ansara & Robert Gass, Shana &
Doug Parker. There being 10 of 14 houses represented, a quorum was established.
The agenda
was approved.
There was a
motion to approve the Minutes from last year's Annual Meeting, held on May 25,
2022, and the Minutes from the Special Meeting held on September 8, 2022. The
motion was seconded, and the Minutes were approved unanimously.
Sally Yerger
presented the Treasurer Report, which is attached to these Minutes. There was a
motion to approve, which was seconded, and the motion passed unanimously.
Jerry Gordon
brought up that our governing documents indicate that we are supposed to elect
a Board of Directors who then select officers (President, V.P., Secretary, and
Treasurer), rather than the way we have been doing it for years, which is
having the Members elect the officers directly.
Since the governing docs indicate a Board of three to five and we want
four officers, we agreed on a Board of four.
Jerry Gordon
presented the tax situation. There was a motion to spend up to $950 to hire a
tax consultant to try and resolve the issue. The motion was seconded and passed
unanimously without further discussion.
There was a
lengthy discussion about the street and having funds (Reserves) to repair and
replace as it reaches the end of its useful life. There was talk that it could
cost anywhere from $120K today to $360K ten years from now and how to best
address the situation. The consensus was to have another meeting in October or
November and to continue doing research until then.
Jerry
presented his research into contractors to remove the junipers from the
planters on common land. Of the two contractors he was able to get to meet with
us, one seemed better at dealing with us as an HOA. It was agreed previously to
spend up to $5,000 from existing Reserves, and we decided to remove the
junipers and look at weed barrier and some rock, but probably can't get full
coverage of weed barrier and rock for $5,000 so we will do the best we can.
The
homeowners moved to elect Roy McCutchen, Jerry Gordon, Sally Yerger, and Naomi
Levy to the Board of Directors. The motion was seconded and passed unanimously.
It was
decided to keep the annual dues the same as last year, $450.
The next
Annual Meeting will be in the spring, exact date to be determined. The
membership agreed to have a Special Meeting to discuss the street, Reserve
Study, and funding options in October or November.
There being no more business for the HOA, the meeting was called at 7:38 PM.
After the Homeowners meeting there was a meeting of the Board of Directors
where the following officers were appointed for the following year.
Jerry Gordon - President
Naomi Levy - Vice President
Sally Yerger - Treasurer
Roy McCutchen - Secretary
The Board of Directors adjourned.
Respectfully submitted.
Roy McCutchen, Secretary
Wonderland Lake Point HOA
Financial Report
January 1, 2022 - December 31, 2022
Beginning Cash Balance $37,897.61
Revenues:
Dues - 14 homeowners x $450=$6300
Total
Revenues: $6300
Expenditures:
Insurance 602
Arbor Vital 175
Reimbursement for Gardening
100
Total Expenditures 877
Ending Cash Balance $43,320.61
Annual meeting of the
homeowners - Wonderland Lake Point HOA Minutes and Finance Report
May 25, 2022
The meeting was held in the
driveway of the President, John Staarmann
The meeting was called to order
by John Staarmann at 7:05 PM
Present were Roy & Laura McCutchen,
Jerry Gordon & Sally Yerger, Ann Cooper, Terry & John Staarmann, Gary &
Shoni Kahn, Robert & Vera Frajzygier, Shana & Doug Parker, Eric Jensen,
Judith Ansara & Robert Gass, Naomi Levy & Ryan Lewis, Amanda Crandall,
Sola DiDominico, and Wendy Zerin.
13 homes represented; a quorum
was established. (There are 14 homes in the HOA)
John Staarmann requested a
consensus that we make the Wednesday before Memorial Day the official Annual
Meeting Day. There was discussion and in
general it seemed to appeal to all unless some reason came up to do it another
day. Someone noted that the bylaws say during the first quarter. Last year it
was April 26th. It was
decided to agree on the Wednesday before Memorial Day unless there was some
reason to do it at another time. There was no motion to amend the Covenamants.
The agenda was reviewed and
approved.
Jerry moved to approve last
year's minutes. Terry seconded the motion. The minutes were approved by
unanimously.
The Treasurer's financial report
of 2021 (attached) was approved and is attached to these minutes. Sally noted
again that Sun Cat Gardening LLC bills oddly for common area planter
maintenance, which is why it shows a logical bill for 2020 (we got billed in
2021) and a tiny bill for 2021 as we haven't been billed for anything more.
Roy moved to accept the
Treasurer's Report, Amanda seconded, and it was unanimously accepted.
Election of officers was as follows: Laura moved to keep
the current officers. Robert Gass seconded the motion. In discussion, John
Staarmann asked if there was anybody elase that wanted to serve and then if the
current officers were OK with serving another term. All indicated they were. The
motion was put to a vote and passed by unanimously. The officers will be as
follows:
President - John Staarman,
Vice Pres. - Jerry Gordon
Secretary - Roy McCutchen
Treasurer - Sally
Yerger
Architectural Review Committee
(ARC) - John Staarmann moved to accept the three-person slate of Doug Parker,
Judith Ansara, and Amanda Crandall with Doug as Chair. There was discussion
that for the HOA to be in compliance we have to have a committee that
participates as a committee. There was also discussion about reviewing the
Covenants to determine the scope of the ARC.
Educational Moment: As required of HOAs, Roy gave a short
presentation on this year's legislation affecting HOA governance. Only two of
this year's bills, HB22-1137 (Transparency bill) and HB22-1387 (Reserves)
appeared to have any impact on our HOA. HB22-1137 had to do with billing,
covenant violations and collections. HB22-1387 had to do with reserve funds.
Roy recommended that we review these more carefully at some point, but that
neither looked to have much impact on our HOA.
Judith and Doug brought up the
Wildfire Mitigation work being discussed amongst the HOAs in our area. They have participated in HOA meetings with
other HOAs. Representatives from the City and OSMP have participated but
nothing definitive has been proposed. A lot of our neighborhoods are considered
Urban/Wildland interface zones so there is a high risk of fire damage as
demonstrated by the Marshal and Calwood Fires. There was a lengthy discussion
about removing juniper bushes (considered extremely high-risk vegetation) from
around houses and in our street planters, which the HOA is responsible for. It
was decided to get three estimates for removal from planters and what to
replace them with. It was also brought up that fences connected to houses and
wood mulch, which many of us use extensively, are two other high hazard items.
Jerry presented on Boulder's Dark
Sky ordinances. He discussed shielded vs unshielded lights and passed around a
sheet showing examples. John and Terry noted the exterior light next to their
garage door is a good example of a shielded light. General rule of thumb is
that if you can see the bulb or the light illuminates off your property, it is
not in compliance with city code. Another rule of thumb is no more than a 60
watt incandescent or 15 watt LED bulb (900 lumens) where ever the bulb can be
seen. For more info we point to the web site
https://bouldercolorado.gov/services/outdoor-lighting-ordinance#section-1573
Note: this is the second year in
a row we have brought this subject up (see below for last year's minutes.) and
it is also noted that the city gave until November 15, 2018, for all properties
to comply (though that may be commercial and multi residential. It's not clear
to me.)
[From the 2021 minutes: John
brought up the City's Dark Sky initiative and suggested we work towards that.
Roy commented that it is actually a city regulation and can be enforced with a
call to the city. John and Jon commented that the worst offenders are houses in
the Granary and that it was lights inside houses shining out that are the most
bothersome. The thought was that, unfortunately, the city couldn't regulate
lights inside. Everyone agreed to be aware of their own lighting situations and
be considerate.]
We had the annual discussion
about parking problems on Rain Lilly.
The final act of business was to
set the Annual Assessment currently $400 a year. Roy moved to set the assessment
at $450 as we have kept it at $400 for several years and may be coming up on
some additional expenses should we decide to remove the junipers from our
planters and replace with something else. That and just general costs are going
up. Jerry seconded the motion and it passed unanimously.
There being no more business,
Jerry moved to adjourn the meeting. Everyone seconded the motion and made a
dive for the cake, cupcakes and watermelon that had been sitting in front of us
for the past hour and a half. The meeting was adjourned at 8:35.
Respectfully submitted by,
Roy McCutchen, Secretary
Wonderland Lake Point HOA
Financial Report
January 1, 2021 - December 31, 2021
Beginning
Cash Balance $35,890.63
Revenues:
Dues - 14 homeowners x $400=$5600
Total
Revenues: $
5,600.00
Expenditures:
Insurance 625.00
HOA Domain 118.02
Suncat Gardening (2020) 1,105.00
Suncat Gardening (2021) 219.00
Arbor Vital 1,320.00
Wendy Zerin 206.00
Total Expenditures $ 3,593.02
Ending Cash Balance
$37,897.61
Minutes - Annual Meeting of
Wonderland Lake Point HOA April 7, 2020
Present: Vera Frajzyngier, Eric Jensen, Roy & Laura
McCutchen, John Bachman, Sally Yerger & Jerry Gordon, Shana & Doug
Parker, Gary and Shoni Kahn, Judith Ansara & Robert Gass, Ryan Lewis & Naomi
Levy, Amanda Crandall & Robert DeMar, Sola DiDominico, Wendy Zerin, Terry
& John Staarmann.
A quorum being established with 13 of 14 houses
represented. Ryan Lewis opened the meeting at 8PM. Due to the Covid-19 emergency and the Colorado
state-wide Stay at Home order, the annual meeting was conducted with the
participants using ZOOM.
To expedite the meeting and address pertinent issue, Jerry
Gordon made the following as a combined motion:
·
We agree that an electronic meeting is
acceptable for this year in view of the coronavirus emergency.
·
We accept the minutes of last year.
·
We nominate and elect all the current officers
to serve another one-year term, except that Wendy Zerin is stepping down as
Secretary and Roy McCutchen has volunteered to accept that position.
·
We agree that the level of dues will remain
unchanged for 2020 at the level of $400. To be delivered by mail or personal
delivery to Sally Yerger at 915 Rain Lilly Ln Boulder, CO 80304.
·
We authorize expenditures equal to those of last
year ($1200) for landscaping the Association's common areas.
·
We agree that if at a later time additional
motions become necessary to modify the measures noted in this motion, an
electronic meeting (using Zoom or other technology) may be called to take such
action or an email vote may be utilized.
·
We agree that if, because of the coronavirus
emergency, any of our members has difficulty making the annual dues payment,
that member and our Treasurer may set up a payment plan. (per DORA/CCOIA suggestion)
·
We agree that our Association officers may take
all actions necessary to implement the matters covered by this motion such as,
for example, modifying the manner in which dues payments are collected or
transmitted to our bank account.
The motion was seconded and pass unanimously. Officers for
the following year are as follows:
President: Ryan Lewis
Vice Pres: Jerry Gordon
Secretary: Roy McCutchen
Treasurer: Sally Yerger
Hearing nothing to the contrary, members of the Architectural
Review Committee will remain:
Terry Staarmann,
Doug Parker, Judith Ansara
Judith suggested we send flowers to Rodine. Her husband,
Stan, passed away recently. Judith offered to handle the arrangements. The
flowers will be sent in the name of the HOA with members reimbursing Judith as
possible.
Treasurers Report:
Sally presented the Treasurer's report for last year. It
is attached to these minutes. Roy suggested we review the insurance policy to
make sure it is still providing the coverages we want. Roy moved to accept the report
as presented, Jerry seconded the motion and the report was accepted
unanimously. Per Jerry's above motion, we
agreed that the level of dues will remain unchanged for 2020 at the level of
$400. Sally said she had not been able to establish an online method for
payment of dues so dues will be by check, made out to Wonderland Lake Point HOA,
and delivered in person (there will be
an envelope on the front stoop) or by mail to Sally Yerger at 915 Rain Lilly Ln
Boulder, CO 80304.
Jerry gave an update to his deck rebuild. The city is
requiring exceptional levels of materials for decks built within Urban Wildlife
Interface areas. Houses along the north side of Rain Lilly are within that area
designation. Check with the city if you are pulling a permit for deck
replacement. It is worth noting that if you are merely replacing the decking
(floor) you may not need a permit.
John Staarmann reported on the issue raised last year
concerning the height of the speed bumps. When the new concrete speed bumps
were installed the request was that they be the same height as the one's
removed. They are higher and some people have noted that they tend to bottom
out on them. John called the company about grinding them down. The company
indicated that while that was possible it would open the surface to potential
moisture invasion shortening the life of the bumps. John observed cars careening
around the corner and hitting the bumps, which had the desired affect of
slowing them down. His observation and suggestion were that we keep the bumps
at the existing height in order to maintain their useful life and to encourage drivers
to enter Rain Lilly at an appropriate speed. Further discussion led to there
being an apparent consensus that we should leave the speed bumps as they are
for now.
John Bachman reported on the issue of the retaining wall along
the western side of Rain Lilly between 885 Rain Lilly and Quince. John reviewed
the surveys and determined that the wall is not on common land but is within
the property at 875 Quince.
Educational session: HOA best practices in response to Covid-19
crisis and the payment of HOA dues. Presented by Rayan Lewis and included with Jerry's
motion above.
The idea presented last year regarding an interest-bearing
account for HOA reserves was table as the current interest rate climate sucks.
There being no new business, Roy moved to adjourn, which appeared
to be seconded by everyone. The motion passed and the meeting was adjourned at 9:15
PM.
Respectfully submitted
Roy McCutchen, Secretary
WONDERLAND LAKE
POINT
HOMEOWNERS' ASSOCIATION
915 RAINLILY LANE
BOULDER, CO 80304
Financial Report
January 1, 2019 - December 31, 2019
Beginning
Cash Balance 26,800.63
Revenues:
Dues
- 14 homeowners x $400 5600
Total Revenues 5,600
Expenditures:
Sun
Cat Gardening 1200
Insurance 625
Total
Expenditures 1825.00
Ending Cash Balance 30,575.63
2018 Annual Meeting Wonderland Lake Point HOA Minutes & Financial Report, March 14, 2018
Minutes taken by Sally Yerger. Posted by Wendy Zerin.
1. The meeting was called to order. It was determined that 10 properties were represented so there was a quorum. Those present are noted on Attachment 1.
· Motion to approve the agenda was made by Ryan and seconded by Jerry. Motion passed unanimously.
· Motion to approve the minutes from last year's meeting was made by Ryan and seconded by Shana. Motion passed unanimously.
2. Treasurer's report was presented bySally (Attachment 2.) Motion to approve made by Ryan and seconded by John and the motion passed unanimously.
3. Election of Officers:
· Ryan was nominated to serve as president for the upcoming year. Nomination by Jerry and seconded by Doug. Unanimously approved.
· Sally was nominated to the post of treasurer by Ryan and seconded by Shoni. Unanimously approved
· Wendy was nominated to the post of secretary by Jerry and seconded by Doug. Unanimously approved
· Jerry was nominated for the position of Vice President and unanimously approved
· Members of the current architectural committee -- Doug, Terri & Judith - were re-nominated by Jerry and seconded by John. Unanimously approved.
4. Old Business
a) Physical condition of our street:
John reported that he attempted to seal some cracks in the road per decision made at last year's HOA meeting. He did seal the cracks but they reappeared. So, he recommended getting professional assistance.
A motion was made by Ryan and seconded by Judith to authorize up to $2000 as approved by the officers for that assistance. The motion was later amended to allow for expense beyond that amount if all members of the Association are provided with at least 5 days' notice and thereafter approve the additional expense by email or other form of electronic vote. The motion as amended passed unanimously.
Jerry reported on two spots on the street where there is some apparent movement of sections of pavement. It was decided that immediate action is probably not required but that if John gets professional assessment of the street for the purpose of filling cracks he will ask the consultant about these two additional areas.
b) Trees and plantings:
Sally reported on last year's unsatisfactory experience. Shana agreed to take on the responsibility of finding a gardener for the common planting areas. The group authorized up to $1200 expenditure for such service, with additional expense for mulch if needed. The motion was made by Jerry and seconded by Teri and approved unanimously. Although a signed contract will not be required, a statement of proposed services will be generated and invoices will be provided by the service provider prior to payments.
The issue of the pine tree adjacent to Wendy's property was raised. Doug will arrange to have an arborist look at the tree and the group, by unanimous vote, authorized up to $500 to be used for tree trimming if that appears necessary.
Shana made a motion, seconded by Ryan, that all of us be mindful of the level of toxicity of any fertilizers or weed treatments utilized on our individual properties. Everyone agreed that this was a good idea.
7. New Business:
· Jerry gave a brief overview of 2017 legislation that affects HOAs. He concluded that none of the legislative activity about which he reported appears to be of relevance to our HOA.
· Ryan volunteered to explore investment options for our Association reserves. He may, in the future, suggest some low risk alternatives to our present practice of placing all of our reserves into our bank account.
· Everyone was reminded that dues of $400 are now due for each property.
8. A motion to adjournwas made by Jerry and seconded by Doug. That motion was passed unanimously.
Attachment 1: Attendees at the 3/18/2018 HOA meeting
Homeowners Present:
Amanda Crandall
Geoff Cooper
Jerry Gordon & Sally Yerger
John & Terry Staarmann
John Backman
Judith Ansara
Naomi levy & Ryan Lewis
Shoni & Gary Kahn
Present by Proxy:
Laura & Roy McCutchen
Wendy Zarin
Non-Voting Visitors:
Scott & Heidi Van Genderon
Attachment 2: Financial Report
Minutes 2018 Annual HOA Meeting, held on March 14, 2018
Minutes taken by Sally Yerger. Posted by Wendy Zerin.
1. The meeting was called to order. It was determined that 10 properties were represented so there was a quorum. Those present are noted on Attachment 1.
· Motion to approve the agenda was made by Ryan and seconded by Jerry. Motion passed unanimously.
· Motion to approve the minutes from last year's meeting was made by Ryan and seconded by Shana. Motion passed unanimously.
2. Treasurer's report was presented bySally (Attachment 2.) Motion to approve made by Ryan and seconded by John and the motion passed unanimously.
3. Election of Officers:
· Ryan was nominated to serve as president for the upcoming year. Nomination by Jerry and seconded by Doug. Unanimously approved.
· Sally was nominated to the post of treasurer by Ryan and seconded by Shoni. Unanimously approved
· Wendy was nominated to the post of secretary by Jerry and seconded by Doug. Unanimously approved
· Jerry was nominated for the position of Vice President and unanimously approved
· Members of the current architectural committee -- Doug, Terri & Judith - were re-nominated by Jerry and seconded by John. Unanimously approved.
4. Old Business
a) Physical condition of our street:
John reported that he attempted to seal some cracks in the road per decision made at last year's HOA meeting. He did seal the cracks but they reappeared. So, he recommended getting professional assistance.
A motion was made by Ryan and seconded by Judith to authorize up to $2000 as approved by the officers for that assistance. The motion was later amended to allow for expense beyond that amount if all members of the Association are provided with at least 5 days' notice and thereafter approve the additional expense by email or other form of electronic vote. The motion as amended passed unanimously.
Jerry reported on two spots on the street where there is some apparent movement of sections of pavement. It was decided that immediate action is probably not required but that if John gets professional assessment of the street for the purpose of filling cracks he will ask the consultant about these two additional areas.
b) Trees and plantings:
Sally reported on last year's unsatisfactory experience. Shana agreed to take on the responsibility of finding a gardener for the common planting areas. The group authorized up to $1200 expenditure for such service, with additional expense for mulch if needed. The motion was made by Jerry and seconded by Teri and approved unanimously. Although a signed contract will not be required, a statement of proposed services will be generated and invoices will be provided by the service provider prior to payments.
The issue of the pine tree adjacent to Wendy's property was raised. Doug will arrange to have an arborist look at the tree and the group, by unanimous vote, authorized up to $500 to be used for tree trimming if that appears necessary.
Shana made a motion, seconded by Ryan, that all of us be mindful of the level of toxicity of any fertilizers or weed treatments utilized on our individual properties. Everyone agreed that this was a good idea.
7. New Business:
· Jerry gave a brief overview of 2017 legislation that affects HOAs. He concluded that none of the legislative activity about which he reported appears to be of relevance to our HOA.
· Ryan volunteered to explore investment options for our Association reserves. He may, in the future, suggest some low risk alternatives to our present practice of placing all of our reserves into our bank account.
· Everyone was reminded that dues of $400 are now due for each property.
8. A motion to adjournwas made by Jerry and seconded by Doug. That motion was passed unanimously.
Homeowners Present:
Amanda Crandall
Geoff Cooper
Jerry Gordon & Sally Yerger
John & Terry Staarmann
John Backman
Judith Ansara
Naomi levy & Ryan Lewis
Shoni & Gary Kahn
Present by Proxy:
Laura & Roy McCutchen
Wendy Zarin
Non-Voting Visitors:
Scott & Heidi Van Genderon
Annual Meeting of the Wonderland Lake Point HOA
Held April 6, 2017, at the home of Roy and Laura McCutchen,
905 Rain Lilly Ln, Boulder, CO 80304
The meeting was called to order at 7:05 PM by the president
of the association, John Staarmann.
The following people were in attendance: Roy and Laura
McCutchen; Ryan Lewis and Naomi Levy; Shana and Doug Parker; Terry and John
Staarmann; Sola DiDominico; John Bachman; Shoni Kahn; Sally Yerger and Jerry
Gordon; Ann Cooper; Judith Ansara and Robert Gass; Wendy Zerin. With 11 of 14
homeowners accounted for a quorum was declared.
Jerry presented the agenda and with no objections or changes
it was accepted.
Minutes from 2016 meeting were reviewed and accepted.
Sally presented the financial report here attached and it
was accepted.
Roy presented a short report from his visit to the DORA HOA
forum on Dec 14, 2016, in Denver, discussing legislative issues pertaining to
HOAs. Overall there is nothing that we are not already doing and in compliance
with, to report. This report serves as an educational component for our Board.
The contact list was passed around and updated.
New Business:
Maintenance of the planters for this year. Last year's
person didn't do so well so we need a new person. Question of how much is
reasonable. Last person ("Debbie Gets It Done") kept asking for more money and
it didn't get done. One person proposed spending up to $2,000. The subject of
trees came up along to east side of Rain Lilly next to Wendy's house. We should
have someone inspect them and trim as needed or does it get added to deferred
maintenance. Judith volunteered to get a bid from her gardener. Sally will deal
with the contract. Terry moved that we proceed based on the above, Wendy 2nd
and the motion passed.
Street repairs needed in front of 926 Rain Lilly. Cement is
cracked. Consensus is to seal it. John S will deal with it up to $1,000 in
expense. Laura moved and Sally 2nd. Motion passed.
Questions came regarding the responsibility for the
retaining wall on the west side of Rain Lilly. Sally and Judith will do a bit
of research to see if surveys exist that can help establish if the retaining
walls are on common property on 875 Quince. Not an immediate concern but
probably will need to be addressed sometime in next few years.
There was a motion to increase the annual dues to $400 as
the dues have not been increased in many years and we did take a bit of a hit
last year repairing the street. While our finances are in excellent shape, we
are aware that expense are going up (planters) and that repairs to the street
take big chunks of money at a time. Several people felt it was a big jump but
it was pointed out that we have passed many years without any increase at all.
Judith moved to call the question, Ryan 2nd and the motion passed
with 9 yes and 2 no.
There was the annual discussion about parking and trash.
Please have guests park on Quince if they can't park in driveways or the few
designated spots on Rain Lilly. Please make sure trash is secured so it doesn't
all end up in John Backman's front yard.
The following slate was offered up for officers:
President - Ryan Lewis, 965 Rain Lilly
Vice President - Jerry Gordon, 915 Rain Lilly
Secretary - Wendy Zerin, 975 Quince
Treasurer - Sally Yerger, 915 Rain Lilly
The slate was approved by unanimous acclimation
The following people were proposed and approved for the
Architectural Review Committee:
Judith Ansara, Terry Staarmann, Doug Parker
Sally and John will get together and deal with banking
account issues with the changeover.
The meeting was adjourned at 8:30
Submitted by Roy McCutchen, Secretary WLP HOA
WONDERLAND LAKE
POINT
HOMEOWNERS' ASSOCIATION
915 RAINLILY LANE
BOULDER, CO 80304
Financial Report
January 1, 2016 - December 31, 2016
Beginning
Cash Balance
17,327.80
Revenues:
Dues
- 14 homeowners x $350 4900
Total Revenues 4,900
Expenditures:
URL
renewal 0.00
Supplies:
Soil and bark 0.00
Maintenance
(weeding) 850.00
Maintenance
(road repair) 0.00
Registration 0.00
Officers'
compensation
Photocraft
(signs) 66.40
Insurance 625.00
Total
Expenditures 1,541.40
Ending Cash Balance 20,686.40
Minutes of the March 23, 2016, Annual Meeting of the
Wonderland Lake Point HOA.
Association members gathered at 7:05 at the house of Jerry
Gordon and Sally Yerger, 915 Rainlilly Ln., Boulder, CO 80304. Association President John Staarmann presided.
Present were: Doug & Shana Parker; Sally Yerger &
Jerry Gordon; Robert Gass; Wendy Zerin; Bob & Betsy Molnar; John &
Terry Staarmann; Roy McCutchen; James Simmons; Shoni Kahn. Sola DiDimenico was
represented by proxy. There being 10 of 14 households represented, a quorum,
the meeting was called to order.
John started with some housekeeping by discussing the
problem with differing email addresses. Roy passed around the current email
list and gathered information to compile a current comprehensive list of members,
addresses and emails. Later in the meeting the discussion of emergency numbers
came up and Roy indicated he would add a column to the neighborhood spread
sheet for that purpose.
The agenda was presented and approved.
The minutes of last year's Annual Meeting and the notes
& vote from the special meeting held in August regarding road repairs were
presented. There was a motion to approve, which was seconded and the minutes
were approved without amendment.
Sally presented the financial report from last year.
(Attached) There was brief discussion and the report was accepted unanimously.
After discussion about the cost of annual care of the planters and weeding,
John moved that we approve spending up to $850 this year on maintenance. Robert
seconded the motion. The motion passed with the consideration that Sally will
oversee to get the best deal possible within the cap approved. There was a
motion by John to continue the dues at $350, seconded by Betsy and it passed
unanimously.
The slate of officers for 2016 was presented and accepted by
unanimous acclimation. President, John Staarmann; VP, Jerry Gordon; Treasurer,
Sally Yerger; Secretary, Roy McCutchen.
There was a brief discussion about rentals. General sense
was that we do not currently have a problem in the hood as long as people
communicate with renters issues of noise, security and especially parking.
Old Business:
John discussed the results of the street repairs. There was
also discussion about what the city would cover due to the water pipe repair
work done in front of 915 Rainlilly and a bit of discouragement in that the
section replaced by the city is already cracked. Jerry will follow-up with the
city on this issue. Overall, the street repairs performed by Norris are deemed
excellent so far.
Jerry discussed changes and amendments to our HOA Bylaws and
Covenants. As we make and approve these changes it would be easier at this
point to add them as added documents rather than trying to interweave them into
the existing documents. Robert moved that we proceed this way, Betsy seconded
and the motion was passed.
Doug discussed the issue of water pooling behind 955
Rainlilly. He contacted the city and the developers on Broadway. Appears that
the system is operating as planned and does not require any action at this
time.
New Business:
There was discussion about security in the neighborhood.
There have been a few incidents this past year.
Gardening and weeding was dealt with under treasurer's
report
Jerry discussed new legislation at the State level regarding
HOAs, but there did not seem to be anything we needed to address.
It was noted that with Carol Mark's departure we needed
another person on the Architectural Review Committee. Wendy volunteered and was
accepted by universal acclimation. The ARC is Betsy Molnar, Doug Parker and
Wendy Zerin until such time as a new committee is formed.
There being no additional new business the meeting was
adjourned at 8:09 PM
Respectfully submitted,
Roy McCutchen, Secretary Wonderland Lake Point HOA
Date
of Annual Meeting: Paragraph 2.4 was
amended to say:
An
annual meeting of members shall be held
on a date selected by association officers in March, April or May of each year. The purpose of the annual meeting shall be to
elect officers and transact such other business as may properly come before the
meeting association. The
place of the annual meeting shall be in the City of Boulder, Colorado.
Notice of Meetings: Paragraph 2.6 was amended to say:
Notice of members' meetings shall be in
writing and shall specify the date, place and time of each meeting, and shall
be hand delivered or mailed or provided
by electronic communication to all members by an officer or member of
the Board of Directors of the Corporation, or by members calling the meeting,
not less than ten Days nor more than fifty days before the date of the meeting.
Selection of officers: Paragraph 4.1 was amended so that its first
sentence reads:
The officers of the
Corporation shall be a president, a secretary and a treasurer unless those present at an annual
meeting choose, in addition, to elect a vice president."
Minutes of the 2015 Annual Meeting of
the Wonderland Lake Point HOA
The meeting
was held on April 29, 2015 at the home of Roy and Laura McCutchen, 905
Rainlilly Ln Boulder, CO. A quorum was established with the following members
in attendance. Roy McCutchen, Jerry Gordon and Sally Yerger, Judith Ansara,
Doug and Shana Parker, Gary and Shoni Kahn, Betsy Molnar, Lisa Simmons, Carol
Marks. Roy held a proxy from Terry and John Staarman. Shoni Kahn held a proxy
from Wendy Zerin.
In the
absence of John Staarman, Jerry Gordon agreed to preside and called the meeting
to order at 7:10 PM. The agenda was reviewed and accepted.
Minutes of
the 2014 meeting had been sent out ahead of the meeting and there being no
corrections were approved unanimously.
The
Treasurer's report was presented (attached). Expenses were reviewed. There was
a short discussion regarding landscape maintenance and also the rational (road
repair and replacement costs) for maintaining and continuing to increase the
reserves. Shana moved to accept the report. Betsy seconded the motion and the
financial report was accepted unanimously.
Before
electing officers for the following year there was a discussion about adding
the position of Vice President. The consensus of the group was that we should
have a VP just for occasions such as this where the President is not available.
The
following people were nominated for the following offices
President - John Staarman
Vice President - Jerry Gordon
Secretary - Roy McCutchen
Treasurer - Sally Yerger
There being no additional nominations the slate was put to a
vote and passed unanimously.
Judith moved to keep the same people on the Architectural
Review Committee. Shana seconded the motion and the motion passed to keep the
committee the same: Doug Parker, Betsy Molnar and Cheri Stevenson.
Old Business
Street Repairs: Sally, John and Gary have all done research on
what is needed and some estimates have been obtained. Gary talked with a
representative from Keene Concrete who came over and looked at the street. His
opinion was that the street was in fairly good condition and that we should
focus on sealing cracks as they appeared using a special epoxy based material
that Gary will look into further. Sally's research indicated that we should
look into replacing the panel around the manhole as that concrete was probably
poured too thin as was the case on Quince. There was a question as to whether
it was better to replace the panel or keep sealing. Unfortunately, John was not
available to present his findings. The consensus was to wait for John to return
as he has done a lot of research and to continue assembling information and
present information to the membership via email to determine a plan of action.
Drainage: A concern
was voiced about the additional construction going on in what was thought to be
wet lands to the east and north of our subdivision. Doug agreed to check with
the City to determine who is responsible for assuring that drainage is
effective. There is a concern that we may be responsible for the drainage from
Raililly Ln, but how do we assure that if developers outside of our boundaries
create problems.
Judith related that they have been having issues with water
in their basement and Betsy commented that they have been having issues also
resulting in their sump pump running almost continuously. It was suggested that
neighbors communicate water issues to keep tabs on what is happening. [It's
possible that there have been changes in the water table since the floods of
2013 and it's possible that additional development outside our boundaries could
also affect the water table.]
Landscape Maintenance:
Sally reported on the work done last year by Debby Wilson and Debby's
proposal for this year. She estimated 4 to 5 hours per month for four months at
$25 an hour. Judith moved that we retain Debby for the coming year, but at a
maximum of $400 for the summer. Betsy seconded the motion and it passed
unanimously.
HOA Documents Update Project: Jerry reported on the status
of our updating project. (See attached report.) It was agreed to leave the
Covenants for now as the couple of small changes were moot and we should wait
until we have a more comprehensive package of updates due to the voting and
refiling requirements. Regarding the By Laws, Shoni moved and Carol seconded to
change the three issues noted in the report with the addition of May as an
acceptable month for the annual meeting (i, Date of Annual Meeting: Paragraph 2.4)
The motion carried unanimously. Roy and Jerry will make those changes to the By
Laws and repost them on the HOA web site.
New Business
Dues for the coming year:
Sally moved that we keep the dues at their current level of $350. Betsy
seconded the motion and the motion passed.
Shoni and Gary requested that the membership consider a
motion to adjust their dues on the basis that their property does not border at
any point the street, Rainlilly Ln, and they derive no benefit from same. The
street is an asset owned by the HOA and its repair, maintenance and replacement
are the primary reasons we are building financial reserves. (The complete text
of their request is attached.) [There appeared to be a motion which was
seconded though during discussion it was rescinded by the person making the
motion on the grounds that it was really more of a discussion topic to be
followed up at some future date with a possible motion.] While many at the meeting expressed sympathy
with the situation, there seemed to be a general consensus that for one reason
or another, there was little that could be done. The Covenants are clear that
everyone has to pay the same regardless of use (section 4.3 (d)). There was a
question whether it is even legal within the CCICA to set different assessments
based on usage or proximity to common areas and while we are not currently
legally subject to that act we follow it voluntarily and any changes to our
Covenants might make us subject to the act anyway. Several people voiced a lack
of interest in incurring the legal costs to research the issue. It was also
pointed out that the motion as presented was too vague to really act on at
which point it was decide that it was really a discussion not a motion. Gary
and Shoni will continue to look into the idea and decide if there is a motion
they can place before the membership at a future date.
Judith's discussion: Judith suggested that the neighborhood
engage it more fun activities and agreed to investigate options for
neighborhood gatherings. She also proposed and offered to develop a resource
sharing inventory for the neighborhood.
There being no additional new business or discussion the
meeting was adjourned at 8:30 by unanimous acclamation.
These notes respectfully submitted,
Roy McCutchen, Secretary
Wonderland Lake Point HOA
Minutes of the Annual Meeting of the Wonderland Lake
Point HOA March 6, 2014
Meeting was called to order by HOA President, John Staarman at 7:09 PM at the house of Ann Cooper.
The agenda was presented for approval. Ann motioned to approve; Judith seconded; the agenda was approved without descent.
The minutes from the 2013 meeting were presented for approval. Jerry noted that on page 2, first paragraph the language should be changed to "Jerry presented a draft, Policy on assessments and collection of delinquent payments, to be discussed and adopted at the next meeting (2014)." Ann moved to accept as corrected. Robert seconded the motion and the minutes passed unanimously.
Sally presented the treasurer's report. It was noted that the HOA has accumulated substantial reserves. The logic behind accumulating reserves is to prepare for the eventuality of having to replace sections of or the entire street, which is owned by the HOA. It is likely that the HOA will need to borrow when the time comes, but accumulating funds know will reduce the amount of borrowing. This results in the current users bearing the cost of future repairs during the time they are using the facility.
The following people were elected to serve until the next annual meeting:
John Staarman - president
Roy McCutchen - Secretary
Sally Yerger - Treasurer
(It appears we did not elect a V.P.)
[It appears we did not designate a new slate of members to the Architectural Review Committee. Typically, when that happens the committee from the prior year continues to serve until a new committee group is formed. Hence, Doug Parker, Betsy Molnar, Cheri Stevenson would continue to serve until the 2015 meeting.]
OLD BUSINESS
Jerry submitted the draft of the Wonderland Lake Point Home Owners Association Policy on Assessments. Roy moved to accept it as drafted. Robert seconded the motion and it passed unanimously without discussion.
There was the annual discussion about how we need to review and rewrite the covenants and bylaws of the HOA. Jerry, Roy and John will pursue this project. Jerry suggested we take it in small parts rather than trying to wrap ourselves around it in its entirety. Everyone agreed that this was a superior idea.
John moved that we approve keeping the dues at $350. Roy seconded the motion. Of those members present 9 voted to keep the dues at their current level. One member voted against the motion. The motion passed.
John recommended spending $500 on street maintenance.
There was discussion about spending upwards of $20 and hour to maintain the
planters this year. There was general consensus for these expenses.
NEW BUSINESS
There doesn't seem to be much of anything new on the State legislative front that affects the HOA.
The subject of temporary rentals came up (Airbnb, VRBO, ETC) In anticipation of this subject, Jerry did a bit of research and had a report ready to pass out. That report becomes a part of these minutes. There was a great deal of discussion some of which was passionate. It would appear clear that the city's zoning laws do not provide for short term rentals of less than one month in a neighborhood such as ours. There was no consensus as how to approach this issue as an association. As an editorial introduction, Jerry advised strongly against the HOA voting to enforce the city's codes on the basis that it will be extremely divisive and that sentiment was voiced by others. It was noted that the HOA didn't need to vote to enforce the city's codes; they are the city's laws and the city is perfectly capable of enforcing its laws if it moves to do so. Several people pointed out that the problem could be mitigated if people kept a tighter rein on those that they lent their house to as the bottom line for them was maintaining the quality of the neighborhood. Others were adamant for adherence to city zoning laws. The issue is complicated (as the City is discovering) and generally there were those that said everyone should comply with current code and there were some that felt the code could be bent if it didn't lead to issues. Of course the subject would not have come up if there had not been issues already. The discussion was terminated without any action being taken.
On a final note before adjourning, there was a letter from a member requesting that we not use email for sensitive discussions.
There being no more business, Jerry moved we adjourn, Robert seconded the motion and the meeting was call at 8:20 PM
Respectfully submitted,
Roy McCutchen, Secretary
Wonderland Lake Point HOA
